example inquiry letter

October 13, 2009
Jakarta
021846431
Golden Bread Company
Duta Kranji

Dear Mr.Zacky:

Construction on the new employee cafeteria at Better Widget Makers, Inc. is nearing
completion and I am looking for a supplier capable of fulfilling our weekly bakery needs.
Do you have an information packet that would help me project the cost of doing business
with your company? We will need daily deliveries of pastries, pies, dinner rolls and
sandwich bread. Our facility operates 24/7, Monday through Friday, with a flextime
workforce of 1,500 employees. To complete my operational budget I will need the
following information:
• Wholesale price sheets
• Quantity cost breaks
• Annual contract discounts
• Delivery and or any other service charges.
To submit my proposal to the finance committee at their October 20th meeting I will need
to receive your information by the 10th. I will also need to meet with you after reviewing
the requested materials. Please call me for an appointment at your earliest convenience.
My personal extension is 216-8080, # 29.
In keeping with long-standing policy we would like to place this contract locally. I look
forward to working with you and am hopeful that the Golden Bread Company can fulfill
our needs.

Sincerely,
Sudibyo Agus Priambodo
Purchasing Agent